Security has become a primary concern globally and
ensuring effective and secure access control and visitor management into a
facility is imperative. Banks, government offices, organizations, educational institutions,
foreign offices and more need to address the security of both employees and
visitors and in order to achieve this, accurate and efficient ID solutions have
to be implemented. One of the key ways to address security demands is to
implement identity data solutions which have the ability to extract and process
the identification data and image of each visitor to a facility in real-time.
This data must then be accessible and compatible with 3rd party
applications in order to ensure efficient security management across the
facility. In order to achieve this, OCR technology takes center stage.
What is OCR?
OCR or Optical Character Recognition is a technology
which converts scanned data into computer-editable and searchable text. That
is, OCR software has the capability of turning paper documents and ID cards
into digital data and files which can then be exported or populated into 3rd
party applications and databases. By incorporating OCR technology into the
realm of access security and visitor management, users have the ability to create
and maintain detailed records of visitors and staff entering and leaving a
facility. This is easily achieved since OCR software enables the ability for the
instant extraction and identification of printed information such as from ID
cards, driver’s licenses, passports, national ID cards, medical cards, business
cards and other media.
The process is simple. A visitor arrives at a facility
and security personnel simply scan the visitor’s ID card to verify their
identity. With the help of OCR software, a high quality digital image of the
scanned document is produced and the textual information from the card is
converted into the required format for integration into an existing database
management system or application. Within seconds, the ID data of the visitor is
extracted and processed enabling the security to verify the visitor’s details.
The benefits of using OCR software are extensive.
Benefits of OCR Software for Access Control
and Visitor Management
The key benefit is the ability to scan, extract and
process ID information instantly. This saves time as opposed to manually typing
the ID data which in turn reduces errors. The extracted data can also
auto-populate fields according to security requirements and this enables a
facility to create accurate reports on visitors entering and exiting the
property. With vital ID data at one’s fingertips, security personnel are able
to search for visitor information at any time as well as share this information
with others in the organization. Another key benefit is that some OCR software
solutions have the ability to verify the authenticity of the presented ID card
which in turn enhances the security of the facility. With the ability to
quickly capture vital ID data, productivity is increased, costs are reduced and
an efficient workflow is created.
Which OCR Software Solution Is Best?
In order to choose an OCR solution that addresses the
needs of visitor management and access control, you need to first clearly
understand your requirements. For example, some leading companies such as Card
Scanning Solutions Inc. offer a mobile ID scanner solution which enables you to
scan ID cards and driver’s licenses with your mobile phone. This solution will
enable security personnel to capture ID data from anywhere and at any time. If
you also require the ability to print badges for visitors, then Groove offers
an electronic visitor management solution which provides this functionality.
Plastic Card ID offers an OCR visitor’s software solution which can be used in
kiosk and self-registration mode. This is most effective for clients who have
an unattended lobby area and require visitors to register themselves.
OCR technology has provided us with the ability to
enhance access security and visitor management to a facility globally. By
extracting vital ID data quickly and accurately, we are able to easily monitor
the access of visitors and employees which in turn boosts the security of the
For information and to learn more about the OCR solutions
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